Association Election Nomination Form

Part of running an association is organizing and running elections of officials periodically. This includes preparing and distributing the election nomination forms to all candidates; this association election form is important as it’s the document that candidates use to declare their interest in holding specific leadership positions in the association.

So, as a society election officer, it’s your responsibility to ensure that the association election nomination form you send out to candidates is properly designed and organized to make it easier for them to fill in their details and submit it swiftly. Fortunately, you can now find many free online templates of election nomination forms that you can use for your elections.

Of course, you should choose your template carefully to ensure that the form you pick fits your election requirements. Alternatively, you can use the editable templates to design your own election nomination forms.

What Is the Purpose of an Association Election Nomination Form?

First, a nomination is the process of selecting candidates for election to a leadership position. So, a nomination form helps election officers to shortlist several nominees to the available positions from the full list of people who have declared their interest in running for office.

The nomination form outlines general eligibility requirements that every candidate must fulfill to be nominated. If an association member who is currently holding a leadership position wants to be re-elected, they must subject themselves to the nomination process by submitting a nomination form.

Therefore, an association election nomination form is the document that election officers use to check the eligibility of each candidate before they put their name on the ballot. This form doesn’t necessarily have to be a hard copy because most associations now use online association voting systems.

So, you can send out online election nomination forms to your candidates. Once they fill in all the required details, they’ll send the forms back to you electronically for review. Without an election nomination form, it’s going to be extremely difficult for you to sort out the long list of candidates and check their eligibility–a nomination form simplifies the process of identifying eligible candidates because only those who have met the eligibility requirements will complete and submit the forms.

Scrutinizing of Association Election Nomination Forms

Once the candidates have filled in and submitted their election nomination papers, the election officials will go through them to determine who qualifies for nomination. In most instances, the elections board will provide a deadline for submitting the nomination forms.

Forms submitted after the set deadline won’t be accepted. To avoid late submissions, you’re required to send the nomination forms to candidates at least a month before the deadline. You can even make the forms readily available for downloading to avoid the risk of some candidates missing your email.

As the election officer, you are expected to examine every nomination form that has been properly submitted to determine if there are any objections to be made to the nomination of a particular candidate. You’ll use the information provided in the form to either reject or approve a candidate. Here are the main grounds on which to approve or reject a candidate:

• Whether they meet the qualifications prescribed under your association’s by-laws
• Whether they’ve fulfilled the conditions set by your association for nomination
• Whether they’ve provided a genuine signature and other important credentials

You should not reject a candidate’s application for nomination based on an insubstantial defect–rather, you should endorse your decision to reject or approve a candidate’s nomination by signing the form. If you reject an application, record your decision in writing and give reasons for your decision and sign the statement. This statement should be sent to the candidate as a formal notification of their disapproval.

Lastly, if you want to make your voting process fast, simple, and successful, be sure to use a reliable online voting system like ElectionBuddy. This resource will simplify the entire voting process and get you the desired results in no time!