HOAs in Texas are required to give members written notice at least ten days before a vote taking place at a meeting or twenty days before a vote taking place outside of a meeting. While each HOA may use their bylaws to establish their own rules and regulations, according to the state of Texas, electronic homeowners association voting ballots are legal.
Just as it’s important for boards to familiarize themselves with HOA legal quorum standards in Texas, they also need to know when and how they are required to announce meetings. Furthermore, while boards need to understand their legal obligations, member notification is also important for encouraging voter turnout and building trust in the organization.
According to Texas law, all HOA meetings must be open to all members. This includes board meetings.
Members may be notified by mail:
If at least 144 hours’ notice is given for regular meetings, and seventy-two hours’ notice is given for special meetings:
No matter how they are delivered, these notifications must include the date, time, location, and subject of the meeting. Before any meeting, the HOA must also compile a list of all voting members and make it available to any member upon request.
Texas law requires HOAs hold at least one annual meeting of all members. If they fail to do so, any member may demand a meeting. If this happens, the HOA must hold a meeting within thirty days of the demand.
It’s important to remember that while HOAs must adhere to state and federal laws, they are also able to write regulations and guidelines that affect meetings and votes in their bylaws.
For a long time, only physical mail notifications were recognized by the state. As times have changed, however, email has become legally permitted. However, the property owner must have an email registered with the HOA, and it is their responsibility to keep that information up to date.
| Method | Details / Requirements |
| Physical Mail | Traditional mail; must follow 10-60 day notice window |
| Owner must have a registered email with the HOA and keep it up to date | |
| Posted in Common Area | Only allowed if minimum notice is 144 hours for regular meetings or 72 hours for special meetings |
| Posted on HOA Website | Same timing requirements as above |
| Online Voting Platform | Optional; provides secure, convenient notice and allows voting in the same system (e.g., ElectionBuddy) |
As a rule, the easier participation is, the more effectively organizations work. Notifying HOA members well in advance of meetings, elections, and votes is not only legally required, it also instills confidence in the process and builds belief in property owners that their participation matters.
Email announcements are easier and more efficient than those sent by regular mail, but announcing via an online platform designed specifically for voting is the best choice. ElectionBuddy provides one such platform.
We work across the country and can advise homeowner associations in New York regarding statutes on voting rights or help HOAs in Texas conduct elections. Our platform provides a safe, transparent place for elections to take place while adhering to state HOA law!
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