Sending out community reminders for upcoming elections is essential for informing voters. Reminders can be sent via traditional mail, email, or text message. As the date draws nearer, additional information like candidate profiles and ballot measures may be announced.
HOA elections in California come with their own set of rules, one of which is the requirement that a California HOA inspector act as an independent third party to oversee the election. Platforms like ElectionBuddy employ experts to act as independent inspectors under California law.
Let’s explore some strategies for sending out community reminders with the goal of maximizing voter participation!
As soon as an election date has been chosen, voters should be notified. They should be informed of the time and place of the election, poll opening and closing times, and what measures or positions will be on the ballot. The notification should also include contact information voters can use should they have any questions.
Around sixty days before the election, official information should be sent out. This should include candidate names and profiles, details on expected ballot measures, and answers to frequently asked questions. It should also include login credentials for the online voting portal and instructions for mail-in ballots.
Lastly, voters should be made aware of the security measures in place to protect their vote. Voters should verify their logins before election day and set up any two-factor authentication that may be necessary to cast a ballot. Homeowners associations should also ensure that required disclosures before HOA voting are included in informational materials.
Voters need another reminder when the voting period is open. Once again, it should include login credentials, links to ballots, and relevant files. The reminder should clearly state when voting closes and instructions for who to contact should there be any issues.
Organizations should have dedicated individuals standing by to answer questions that voters may have during the process. Once a vote is cast, voters can request a digital receipt to show how they voted. This provides another layer of security if any discrepancies arise.
When voting is closed, voters should be notified. At the same time, results can be announced almost instantly, assuming all votes were cast electronically. If any of the results are disputed, election inspectors need to be aware of common election challenges and how to handle them.
Fortunately, digital paper trails make auditing results simple. If possible, these audited results should be made public so voters can see for themselves. This helps to boost voter confidence in the transparency of the process and makes voters more likely to participate in the future.
ElectionBuddy provides electronic voting services for a wide variety of institutions, organizations, and governments. All of our tools use world-class cybersecurity and encryption algorithms to ensure votes are secure and the process is transparent.
To comply with local laws and regulations, ElectionBuddy employs election experts who help oversee elections and assist organizations in setting up online voting for the first time. Check out our resources today and see how ElectionBuddy can help make elections easier and more transparent for everyone!
© 2011-2025 ElectionBuddy, Inc. All Rights Reserved
