In the past, shareholder voting was accomplished via mail-in or in-person voting. Recently, technology in shareholder voting and online voting software has made this process far easier.
With online voting, users can vote from anywhere, which significantly boosts voter turnout. Increased voter participation means a fairer, more democratic process for the company as a whole.
Platforms like ElectionBuddy offer comprehensive online voting solutions for corporations and organizations of all kinds. These user-friendly platforms allow elections to take place quickly and securely.
Secure online voting systems must ensure that each login is authorized. This is accomplished by providing unique codes to each person that allow them to access the voting portal.
Once logged in, the voter has access to all voting materials like candidate profiles, proposals up for vote, and secure digital ballots. Each vote can only be cast once, and a digital receipt is provided to the user once voting is complete.
The only exception to this one-login one-vote system is with digital proxy voting systems. A proxy vote takes place when a shareholder permits another person to cast a vote on their behalf. Tools like ElectionBuddy provide this option.
Once a digital proxy is selected, the proxy will be notified via email that they can cast a ballot on behalf of another individual. This does not mean that two votes can be cast; rather, it means that the voting power has been transferred to the proxy and removed from the original voter.
Voter anonymity is a crucial part of the democratic process. A vote should never be able to be traced back to an individual. If a vote can be attributed to a voter, that person risks retaliation, intimidation, or harassment. For a truly fair election, votes must remain anonymous.
Voters on platforms like ElectionBuddy are provided with unique one-time access codes that verify their identity internally while shielding their information from prying eyes. Additional security, like two-factor authentication via email or text message, further ensures that only authorized persons are able to log in.
Once a vote is cast, all identifying information is stripped from the ballot and encrypted. Secure logs are kept to help identify discrepancies or if verify a single login was used to cast multiple votes. These features help administrators complete audits quickly should any issues arise.
These steps help organizations meet the strict standards of shareholder voting regulations. They also help the company fulfill its regulatory obligations related to keeping ballot records for a set number of years. With digital receipts and ballots, records can be kept far more conveniently than paper ballots and accessed with the click of a button.
Companies, unions, and various groups across North America have long relied on ElectionBuddy to administer fair and convenient elections. We use the same encryption methods as major banks and financial institutions to keep votes secure and free from interference.
ElectionBuddy’s transparent logs also make audits fast. We can help to quickly identify any issues that may have occurred during the vote, and this transparency provides voters with additional trust in the system and the security of its results!
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