Revolutionize Your HOA with Online Elections - Tips from ElectionBuddy

Updated: March 3rd, 2025

Homeowners associations (HOAs) face growing demands for efficiency, security, and transparency in their election processes. Online elections can help HOAs streamline their voting systems by offering secure, easy-to-use platforms that ensure every eligible member has a voice in the decision-making process. 

From electing new board members to voting on community-wide projects, online elections eliminate the logistical challenges associated with traditional paper ballots and in-person meetings.

With a solid HOA election management system, HOAs can improve member engagement by providing a convenient and accessible voting process that works for everyone, regardless of their location. By using secure online voting platforms like ElectionBuddy, HOAs can ensure the integrity and confidentiality of their elections, making it easier for members to participate and for organizations to comply with regulations. 

Whether they’re managing candidate biographies, setting up secure votes, or ensuring that ballots are cast and counted accurately, online election solutions are transforming how HOAs conduct business.

HOA Elections

As per by-laws, elections are usually held annually, where budget, positions, projects and changes to rules are considered for review. Many states require notifying homeowners a certain number of days beforehand so that they have time to familiarize themselves with all candidates and issues.

Similarly to Condominium Board elections, votes may be weighted in terms of the size of property or the percentage of the whole that an individual owns. Like many corporations, members may assign their right to vote, or ‘proxy,’ to another member who will be present at the election. A quorum, often 51% or two-thirds of the total membership, is necessary to conduct an election.

How Online Elections Can Help HOAs

1. When it comes to elections, members are going to want a quick and painless way of voting. A HOA member can set up an ElectionBuddy election within a matter of minutes and distribute a unique voting link to each eligible voter. Very little setup time is required on the organizer’s behalf, and voters can vote right from their email inbox!
2. Confidentiality is key to any successful election. Using online election software reduces the chance of voter fraud. ElectionBuddy uses a 256-bit encryption, which is the same security your bank will use to keep your data safe in transit. Ballots are also sent by email, ensuring the voter is the only person with access to their vote.
3. Candidate biographies are a major benefit of using online elections. With each description being the same length in characters, the vote is giving a fair and accurate description of each candidate.
4. It all comes back to having a direct line of communication. Using online elections is not only a demonstration of modernity–it’s a sign that an association cares about making the voting process easy for the tenants.

What’s the election process for your Homeowners Association? Feel free to share your experience with us on support@electionbuddy.com.