Start your election prep by registering for virtual voting sessions. After you’ve completed the initial steps of setting up online voting, send email, text, postcard, or letter notices about the election. These vote notices will help ensure that everyone knows about the upcoming election and will convey voter identification information. You can check more inside our blog on how to create secure online ballots.

Once that’s done, add your voter list to the platform, and take the time to double check for duplicate entries and recheck the validity of those voting by proxy before moving forward with the election. This will help to make sure every vote is accurate.

It's also crucial to make sure to pay attention to specific bylaw requirements your organization has. You don’t want to redo the entire election because you didn't comply with the organization's voting guidelines.

After you’ve made all the necessary preparations for your ballots, you can start to vote!

Once you have entered the voters' registration list (marking off every voter using their unique ID), your voters will receive notice by email, text, or mail. This will include a unique voting code, an access key (one per voter), a voting link, and the personal information of the voter. These are essential for making sure internet voting is valid.

If a voter doesn’t receive their access key or experiences a problem when casting their ballot, you can easily provide them with the required key by looking at your key list.

So, be sure to personalize your vote notices to align with your organization’s branding, and don’t forget to add or attach your logo to the notices to improve recognition and reinforce your organization’s identity. It can make the difference between a successful online election and a failed one–success is in the details!

Once voters receive the notice, schedule text or email reminders to boost turnout. These are crucial for making sure all your voters virtually attend the vote.

After your voters have their access code, they’ll cast their ballots using a phone, tablet, or computer at any time of the day, whether early morning or midnight. There’s no need to go anywhere or stick to specific hours when using online ballot systems.

No complications, no hassle–ElectionBuddy makes the election process easy for you and will support your online ballot!

Instantly tallying results ensures that every vote is tabulated and counted correctly, reducing the chances of error. It also maintains a record in case you need to recheck the vote results or provide evidence of a fair election to an organization or association officer.

Plus, once the voting process is complete, we create detailed and comprehensive reports that summarize the outcome of the election. You can share reports automatically or after your approval with association members, regulatory bodies, or election organizations. This makes sure everyone is aware of the result at the right time.

You can also email the notice of results to voters, election candidates, or other stakeholders and provide access from your website, too! This will eliminate the need for a postage charge, avoid any human errors with delivery, and help you save time.